2015-16 NSJ Submissions and Formatting Guidelines
- The journal publishes original (i.e, previously unpublished) submissions. Exceptions are made at the sole discretion of the Newman Studies Journal. Authors must notify NSJ if their submission was originally a conference paper or has appeared in another publication. NSJ does not accept submissions concurrently under consideration with other publications.
- Submissions are not to exceed 10,000 words in length (including footnotes).
- Title Page: The author’s name should not appear on the submitted manuscript itself, but on a separate title page. The title page should include a one-paragraph abstract (approximately 6 lines) and a brief autobiographical description (approximately 2-3 lines), which will appear in the published article if the work is selected. If the manuscript has been delivered at a conference, has been previously published, or is part of a broader research project, please indicate this on the title page as well; be sure to include all relevant information.
- NSJ COPYRIGHT FORM: if your article is selected for publication, you will be asked to sign and return this Assignment of Copyright form.
- Articles are accepted for consideration at any time. Those received by January 1 and July 1 will be given priority consideration for the Spring and Fall issues, respectively.
- Manuscripts should be submitted electronically as a Word DOC to Dr. Giulia Marotta, Research Coordinator, at firstname.lastname@example.org, with the subject header “NSJ Submission: “Title of the paper”. If you would like to send more than a paper, please send them as separate submissions.
- In addition to these general instructions, all submissions must adhere to NSJ’s Formatting and Style Guidelines. Submissions that do not comply with the guidelines may be returned for revision.
Formatting & Style Guidelines
Main body of the paper should be 12-point Times New Roman. A slightly smaller size (10-point Times New Roman) should be used for footnotes, tables, graphs or appendices, etc.
Italicize titles of books, journals, and foreign words, but not foreign words commonly used in English, such as “de iure” or “prima facie”; please do not use bold or underlined type, except as noted below.
All four margins of the page should be one inch. The page size of the document should be “Executive”, 7.25 x 10.5 inches (From the Page Layout tab in Word, click Size, then select Executive.)
Text and footnotes should be justified. The first line of each paragraph must be indented of .5”. Major divisions/sections of an essay can be indicated by a brief caption, in bold and center-justified.
Place the numbers at the bottom center throughout the entire document.
All major elements are separated by periods. Use American spelling and punctuation (terminal punctuation goes inside quotation marks; double quotation marks are used before single quotation marks; there is a comma before the “and” in a series). NSJ follows the CMOS standard of one single space after a period.
Line Spacing and Indents
Abstract and text of the article should be consistently single-spaced and with no indent, with the following exceptions: An extra line space should immediately precede and follow a blocked quotation. Blocked quotations should be indented of .5” as a whole. An extra line space should immediately precede and follow a major division’s/section’s titles (double space).
As noted above, the first line of each paragraph must be indented of .5”.
Quotations and references
Include a note each time a source is used, whether through a direct quote or through a paraphrase or summary. Create footnotes, not endnotes, to cite each work treated in the essay.
Use ellipses (three successive spaced periods), i.e., “. . .” to replace omitted portions of citations. Block citations are needed if the quotation is more than four full lines.
A blocked quotation does not get enclosed in quotation marks.
Give complete bibliographical information in a footnote the first time a work is referenced in the text. If the first reference is to a specific page, indicate first the page range of the article, then the page(s) referred to, e.g. “87–99, 92.”
If the same source and page number(s) from a single source is cited two or more times consecutively, the corresponding note should use the word “Ibid.,” an abbreviated form of the Latin ibidem, which means “in the same place.” If the same source is cited but a different page number, the corresponding note should use “Ibid.” followed by a comma and the new page number(s).
Use inclusive numbers in notes, not “f.” or “ff.” Use all digits for inclusive numbers from 1–100 (e.g., 4–49); abbreviations are acceptable in other sets as follows: 107–8, 321–25, 1,050–58. In general, for numbers above 100, only the changed numbers are necessary.
The superscript number corresponding to each footnote with the bibliographic information for that source should be placed in the text following the end of the sentence or clause in which the source is referenced.
The first reference to an author should give his name in full (Author’s First Name, Middle Name or Initial where applicable, Last Name.) Insert a comma after “Last Name”. Subsequent references to the same author should mention simply the last name.
Please do likewise with Newman. The first reference should give his name in full (John Henry Newman); subsequent references to him should appear as simply “Newman.”. Citations of his letters should use the following format: “JHN to Henry Jenkyns, 28 June 1832, in The Letters and Diaries of John Henry Newman ([City of Publication: Publisher, Year]), 3:59.”
Titles of books and journals must be italicized. Titles of articles, chapters, poems, etc. are placed in quotation marks. Give the full title of books and full names of periodicals at first occurrence; subsequently, use standard abbreviations or abbreviated titles. In the first footnote, where you give a complete citation, you should add “Hereafter cited Last name of author, Abbreviated title.”
Follow the conventions of each foreign language regarding uppercase and lowercase in titles.
The year of publication is listed after the publisher or journal name. Omit the following portions of publishing house names: Press, Verlag, Editions, Publications, Ltd., etc.
John Smith, History of Europe (Oxford: Clarendon, 1967), 56. Hereafter cited: Smith, History.
Standard abbreviations of Newman’s works
Apologia pro vita sua = Apo.
The Arians of the Fourth Century = Ari.
Select Treatises of St. Athanasius, 2 vols. = Ath. i, ii
Autobiographical Writings = AW
Callista: A Tale of the Third Century = Call.
My Campaign in Ireland, Part I = Campaign
Catholic Sermons of Cardinal Newman = CS
On Consulting the Faithful in Matters of Doctrine = Cons.
Discussions and Arguments on Various Subjects = DA
An Essay on the Development of Christian Doctrine = Dev.
Certain Difficulties felt by Anglicans in Catholic Teaching, 2 vols. = Diff. i, ii
Essays Critical and Historical, 2 vols. = Ess. i, ii
An Essay in Aid of a Grammar of Assent = GA
Historical Sketches, 3 vols. = HS i, ii, iii
The Idea of a University = Idea
Lectures on the Doctrine of Justification = Jfc.
The Letters and Diaries of John Henry Newman, 32 vols. = LD i, ii, iii, etc…
Loss and Gain: The Story of a Convert = LG
Meditations and Devotions of the late Cardinal Newman = MD
Two Essays on Biblical and on Ecclesiastical Miracles = Mir.
Discourses addressed to Mixed Congregations = Mix.
Letters and Correspondence of John Henry Newman during his Life in the English Church, 2 vols. = Moz. i, ii
Newman the Oratorian: His Unpublished Oratory Papers = NO
Sermons preached on Various Occasions = OS
Parochial and Plain Sermons, 8 vols. = PS i-viii
The Philosophical Notebook of John Henry Newman, 2 vols. = Phil. N. i, ii
Present Position of Catholics in England = Prepos.
Sermons bearing on Subjects of the Day = SD
Stray Essays on Controversial Points = SE
Sermon Notes of John Henry Cardinal Newman = SN
The Theological Papers of John Henry Newman on Faith and Certainty = TP i
The Theological Papers of John Henry Newman on Biblical Inspiration and on Infallibility = TP ii
Tracts Theological and Ecclesiastical = TT
Fifteen Sermons preached before the University of Oxford = US
The Via Media, 2 vols. = VM i, ii
Verses on Various Occasions = VV
BOOK REVIEW FORMATTING
Reviews should be double-spaced and use Times New Roman 12 point font with one-inch margins on all sides. They should be 500–1500 words in length and contain the following components:
1) A description of contents that highlights the book’s importance for Newman studies
2) An assessment of the book that indicates:
a) its intended audience (academic, popular, college)
b) its level of expertise (reliability, data, special features)
c) its readability (highly technical, conversational)
d) your evaluation of it within the corpus of critical writing on Newman
Some Important Notes:
1) While a negative review may be warranted, please maintain a professional and objective tone at all times.
2) Use ecumenically sensitive and gender-inclusive language and American spelling (except in direct quotations); provide translations for obscure words/phrases in other languages.
3) In quoting Newman et al., please use past tenses; e.g., “As Newman stated in 1845…”
4) If other works are cited in the review, please give publication data in a footnote.
Please use the following checklist for publication data:
[ ] Title: Subtitle
[ ] By _____. / Translated by _____. Edited by _____. (First Name, Middle Name/Initial, Last Name)
[ ] Title of series
[ ] Place(s) of Publication
[ ] Publisher(s)
[ ] Year of Publication
[ ] Pages: Roman + Arabic
[ ] Price for both Cloth and Paper
[ ] ISBN – number following price of Cloth and Paper